Office Administrative Assistant

At WhoKnows, we are a forward-thinking team focused on revolutionizing B2B lead generation. Using AI-driven, omni-channel strategies, we help businesses build optimized lead generation engines that deliver real results. We’re seeking a motivated and organized Office Administrative Assistant to support our growing team in a fast-paced, collaborative environment.

What You’ll Do:

• Office Support: Provide administrative support across various departments, managing office supplies, scheduling meetings, and handling general office tasks.

• Client Engagement: Build and maintain positive relationships with clients, ensuring they receive top-notch support and assistance throughout their journey with WhoKnows.

• Document Management: Maintain and organize important client documents, contracts, and other business-related paperwork.

• Communication: Act as a liaison between departments and clients, ensuring smooth communication and timely updates on projects or inquiries.

• Team Collaboration: Work closely with marketing, creative, and project management teams to address client needs and provide relevant feedback.

• Meeting Coordination: Schedule and coordinate meetings, both internal and with clients, ensuring all logistics are handled efficiently.

• Data Entry & Reporting: Assist in entering and tracking client data, preparing reports, and maintaining accurate records.

• Office Organization: Oversee the day-to-day operations of the office, ensuring that the environment remains organized and efficient.

What We’re Looking For:

• Education: High School Diploma, GED, or equivalent; previous administrative experience is a plus.

• Experience: Previous experience in an administrative or office support role, preferably in a marketing, technology, or fast-paced environment.

• Organizational Skills: Strong ability to manage multiple tasks and prioritize efficiently in a fast-paced environment.

• Excellent Communication: Strong verbal and written communication skills with the ability to professionally engage with clients and team members.

• Attention to Detail: High attention to detail in handling paperwork, scheduling, and ensuring smooth office operations.

• Tech-Savvy: Comfortable using various office software tools (Microsoft Office, Google Suite, CRM systems, etc.) and communication platforms.

• Team Player: Ability to work independently while contributing to a collaborative and dynamic team environment.

Why WhoKnows?

• Career Growth: Be part of a company focused on growth—both for our clients and our team members.

• Collaborative Environment: Join a team where creativity is encouraged, ideas are shared, and success is celebrated.

• Impactful Work: Play a vital role in delivering excellent administrative support that helps businesses optimize their lead generation strategies.

• Development Opportunities: Gain valuable experience with opportunities for growth within a supportive, thriving company.

Ready to Join Our Team?
If you're passionate about providing excellent administrative support and want to be part of a company dedicated to leveraging AI for business growth, we want to hear from you! Apply today to take the next step in your career with WhoKnows and help businesses thrive with optimized lead generation strategies.